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Police Camera Sample RFI RFP RFQ BWV Tender

If you are a law Enforcement agency looking for body worn cameras and you need a sample specification requirement as a template, please feel free to download our sample Request For Information (RFI) Request For Quote, (RFP) Request for Proposal (RFQ) or Body Worn Video System (BWVS) Tender. Our sample Template is in "Word" Format so you can edit as you please. These Minimum Specification requirements is good all over the USA, UK, Australia, Canada, and the rest of the world. Replace your outdated template with the most current.

Download the editable Word format here

Police Department Sample RFI, RFP or RFQ Tender



Personal Video Recorder - PVR or Body Worn Video System - BWVS or Police Body Worn Camera


Company Name:


Contact Person:

Tel. No.: Fax No.:

E-mail address:


Bidder shall state in the right hand column wherein your product offered differs, indicating performance, specific size, and/or make and model of all components when not exactly as specified. When bidder is bidding items exactly as described in the left hand column, please state “AS SPECIFIED” on the right hand column. Failure to return and fill in this form will be considered sufficient reason for rejection of your offer. Literature alone is not sufficient for consideration of your offer.


All equipment must meet California and County of Los Angeles safety requirements. The equipment shall be the latest model and shall not have been used as a demonstrator. Bidders shall submit detailed literature on the unit they propose to furnish.










BRAND: ___________________________________






Video resolution

1080p (1920x1080) or 720p (1280x720)


Video type

Color video


Recording Speed

30 frames per second or better


Recording format

H.264 .MOV





Lens field of view

120 degrees or greater


Date and time stamp

Embedded in/on video and/or metadata



GPS coordinates are stamped onto video file


Recording time

11 hours or more


Night Vision Infrared LED light

Minimum 15 feet illumination in complete darkness


Photo taking during video recording



Audio Disable Video Only Function

Unit must have option to disable audio recording during video recording


Loop Recording

Unit must be programmable for loop recording


Confirmation Chime when Recording Starts

Yes. Must also be able to set to OFF




One Touch Recording activation Switch for instant video recording. No Buttons. Switches Only.





Picture- Camera Mode



16 Megapixels


Snapshot button

Allows you to take Photos even while Recording Video


Audible Confirmation Click when taking photos

Yes can also be disabled in volume control settings



Yes GPS coordinates are stamped onto picture file



Capable 2 and 3 Shot burst picture taking



At least 12,000 Photos @ 12 megapixels


Macro function



Digital Zoom

Yes up to 8x zoom


Night Vision Infrared LED light

Yes 15 feet Illumination. Test subject can be seen in pitch black darkness at 15 feet (configurable)(off, on)


Take Photos while Recording Video

Yes Allows you to take Photos even while Recording Video.

(Confirmation Click is not audible so user can discreetly snap photo)



8M CMOS Censor



Global Shutter(suitable for capturing hi-speed object motion)



4 Element Canon Fixed Focus


Focus Range

Standard Setting - 1.5m to Infinity



Audio Only Recording (Voice Recorder Mode)


Audio only recording






Audio Only Function

Yes The Unit can also be used as a Voice Recorder


Maximum Recording time

500 Hours



Audio Volume During Playback






Audible Confirmation



Confirmation Chime when Recording Starts

Yes Chime can also be disabled in volume control settings


Confirmation Chime when Recording is stopped

Yes Chime can also be disabled in volume control settings


Can Audible Confirmation be disabled

Yes user can disable audible confirmations for discreet recordings





Playback Mode


Playback files on device



Fast Forward

2x, 4x, 8x ,16x Speed


Fast forward slow

1/2, 1/4, 1/8, 1/16, 1/32 Speed





Advance forward frame by frame



Advance Backwards frame by frame



Screen Capture



Preview files by Thumbnails



Playback Method

User can playback files on the unit using a PC, HD TV, or on the unit itself. When Plugged into PC the unit will show up as a drive letter on your computer. You can then drag and drop files to your PC


PC player compatibility

Windows Media Player, QuickTime, Real Player, VLC Player


Playback Time

10 Hours


LCD Screen


Screen Size

2 inches





Scratch Resistant



Can Screen be shut off during recording?

Yes. The screen can be turned on or off during recording. User can turn off the screen during video recording be pushing joystick to the left. Also programmable to shut off automatically after a pre-set number of seconds.


Can screen be programmed to stay off when recording is activated?

Yes. The unit can be programmed to remain off when video recording is activated.


Can screen be programmed to automatically turn off a few seconds after recording has started?

Yes User can set the delay time from 10 seconds, 30 seconds, and 60 seconds. The Screen can also be set to always remain off when recording is activated.









OSD On Screen Display



Time/Date stamp/GPS Coordinates


Shows Recording time



Shows how many photos can be taken



GPS Function

GPS Geo Tag

GPS Coordinates (longitude-latitude coordinate information per frame) are Stamped onto every Video and Image file


Automatic Time Set

With GPS time Sync the time is always accurate


GPS function during video playback

Yes by using a management software, location where video was taken can be view on a map alongside video file. As the video moves so does the dot on the map




Water Testing

Water Resistant IPX3 Ratings


Drop Testing

6 feet onto hard level surface, any orientation


Minimum Working Temperature



Maximum Working Temperature



Minimum Storage Temperature



Maximum Storage Temperature



Recommended Storage Environment






Lithium Polymer (non-removable; rechargeable) 1800mAh


Recording Life

6 hours or greater



5 days or greater


Charge Cycles

300 cycles or greater


Charging Method

By AC wall Charger or by connecting to USB Port on PC





32GB Internal Memory 45MBS Read/Write Speed. Temperature Proof, Water Proof, Shock proof, and X-Ray proof.


Storage Format

.MOV Video H.264






Dimensions (without clips)





4" or less



3" or less



2" or less



6 oz or less




One Touch Recording activation Switch for instant video recording. No Buttons. Switches Only.




Mounting method

To be included





Windows XP, Vista, Windows 7


Computer Connectivity

Micro USB, HDMI, Mini USB or other standard types


GPS Playback

Video Playback with GPS Map


Security Protocol


Security protocols

Password Protected. User cannot delete files or change settings


Unique ID per unit

Yes Each unit must have its own unique ID that can be registered to a specific user


Any PVR or BWVS device proposed for consideration by Police must meet or exceed these specifications.






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